Introduction:
This policy outlines how we meet GDPR requirements and provides information on the retention of records, including learner personal data and assessment records.
Use of Data:
All data collected and stored is solely for business purposes and will be used only for communication-related to studies or qualifications, tutor support, and post-completion feedback.
Data will not be shared with third parties. Personal data will not be disclosed to any third party without prior written consent, except where required by the relevant qualification awarding organization, associated regulators, or other relevant regulatory bodies.
Individuals may request access to or correction of their data by submitting a written request using the contact details provided in this policy.
Data Retention:
Britsafe™ Qualifications UK Limited retains data under the set requirements. Learner personal data and assessment records are shared with awarding organizations and their respective qualification regulators as needed. The typical information gathered and retained includes:
- Full name
- Unique Learner Number (if applicable)
- Date of birth
- Contact address
- Contact email
- Date of enrollment and registration
Learner Assessment Records
- Induction records, including evidence of identity authentication
- Assessment plans
- List of units achieved, including dates and assessor names
- Assessor documentation, such as mark-sheets
- Learner assessments
Internal Quality Assurance Records
- IQA assessment documentation
- Sampling plans
- Internal quality assurer reports
- Standardization of meeting minutes
- Assessor and IQA certificates, CVs, and CPD records
- Certification/achievement claims
Record Retention Period:
All records will be retained in accordance with awarding organization requirements for qualifications, or for a maximum of 10 years.
