For Approved Training Providers
Two systems that run your training operation
Every Britsafe™ Approved Training Provider works in two connected systems, one to manage training and certification, one to deliver examinations. Both are included with your approval.
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Training Management System (TMS)
Learners, classes, trainers, scores, payments and certificates
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Examination Management System (EMS)
Online examinations your learners sit and submit
The two systems
What Each System Handles
TMS is where you run the centre. EMS is where your learners sit their examinations. Records pass between the two automatically.
TMS
Training Management System
- Register successful learners individually or import them in bulk
- Create classes and assign your lead trainer
- Choose from the full Britsafe course catalogue, Levels 1 to 4
- Download question papers for centre-based examinations
- Record completion dates and learner scores
- Pay certification fees from your account wallet
- Download certificates as soon as payment clears
- Track document compliance and manage branches
- Monitor performance against your ATP targets
EMS
Examination Management System
- Register learners and issue their sign-in details
- Enrol learners onto the examinations for their course
- Enrol a learner onto several examinations at once
- Learners sit multiple-choice examinations online
- Learners submit their answers directly in the system
- See who has passed before you certificate them
Examination to certificate
Start by deciding how you will examine
Everything follows from that one choice. You then bring the learners who passed into TMS, where their certificates are issued.
Centre-based examination
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Download the question paper
Question papers for every course sit in TMS under Training Resources → Examinations. You do not need a class or a learner record to get one.
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Run the examination in your classroom
Sit your learners at your own centre, on your own schedule.
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Mark the papers
Your trainer marks them and you know who has passed.
Online examination
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Add the learner in EMS
Register the learner directly in EMS and issue them their sign-in details.
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Enrol them onto the examination
Enrol them onto the examination for their course, or onto several at once. The examinations open in the learner's own account.
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The learner sits and submits
They complete the multiple-choice examination online and submit it. Results tell you who has passed.
Keep your examination records
Whichever route you use, retain your examination records and supporting evidence — completed and marked scripts, attendance registers and score sheets. Britsafe™ may request them at any time as part of quality assurance monitoring.
Both routes continue in TMS
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Register the learners who passed TMS
Add each successful learner with their name exactly as it should appear on the certificate, along with their date of birth and contact details. Import a whole cohort at once if you prefer.
Take care with the details you enter — once a learner record is saved, changes to it need approval from Britsafe™.
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Create the class and assign your trainer TMS
Choose the course, set the dates and duration, assign your lead trainer, and add your learners to the roster. This is also where you choose whether certificates are issued as PDF or as hardbound and PDF.
Each class must have a minimum of three learners. If you create a class with fewer, the fee for three learners still applies.
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Record the scores TMS
Enter the course completion date, then record each learner's score against the roster.
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Pay and download certificates TMS
Settle the certification fee from your wallet. Certificates are then available straight away — download a whole class together from My Orders, or an individual learner's certificate from Certificates Issued.
Certification
Certificates are ready as soon as you pay
Once scores are recorded and the certification fee is settled, certificates are available immediately under My Orders. There is no waiting period and nothing to request.
Download and issue the same day
- Available to download the moment payment clears
- Issue to your learners by email or print them yourself
- Re-download at any time from My Orders
Hardbound + PDF
Printed certificate posted to you
- Your learners get the PDF immediately, as above
- A printed certificate is produced and dispatched
- Courier charges are invoiced separately and paid by your centre
You choose the certificate type when you create the class, and the certification fee for that course updates to match your choice before you commit to it.
Also in TMS
Running the centre day to day
Wallet and orders
Top up your balance, pay certification fees, and see every order and payment in one place.
Bulk import and export
Upload a whole cohort at once instead of adding learners one by one.
Branches
Run more than one of your own locations under a single ATP account, at home or abroad.
Approved Training Centres
Approve other organisations to deliver Britsafe qualifications under your own guidance and responsibility, and manage them from your account.
Document compliance
See which of your accreditation documents are approved, pending or need attention.
Guides and resources
TMS guides, course guides, qualification guides and examination material, all inside the system.
Performance reporting
Track learners registered and trainers added across the year, and measure against your targets.
Trainers
Add trainers, keep their validity dates current, and assign them to classes.
Messages
Contact the Britsafe team from inside TMS and keep the thread with your records.
Multiple languages
Switch the interface language to suit your team.
Paying for certification
Card, Stripe or PayPal
Certification fees come out of a wallet you top up in advance, so you are never held up at the point of issuing certificates. Top up whichever way suits your finance team.
Card, Stripe or PayPal
Enter the amount you want to add, pay by card, and the balance appears in your wallet straight away. Nothing to wait for and no approval needed.
Bank transfer
Transfer the amount, then enter it in TMS and attach your bank receipt. Our team checks it against our account and approves it, usually straight away and within 24 working hours at most.
The wallet operates in GBP only, so convert any local currency before submitting your receipt. Every top-up, order and payment stays on record under My Payments and My Orders, with downloadable receipts, so your finance team can reconcile at any time.
One exception
The Qualifi-endorsed Diploma follows a separate route
Our Level 6 International Diploma in Risk Management and Safety Engineering is not delivered through TMS. Learners receive their own Britsafe™ Student Dashboard directly from us, where they study online, download course materials, submit their assessments and collect their certificate.
You do not manage Diploma delivery in TMS. Read how the Student Dashboard works →
Getting access
When and how you sign in
Access to both systems is granted once your ATP application is approved. Each system has its own login, and each will send you its credentials separately.
User guides for both systems are available inside each system once you sign in, alongside course guides, qualification guides and examination material.
You get a named Support Manager
Every Approved Training Provider is assigned a Support Manager who knows your centre and your learners. Reach them from inside TMS, or contact us directly at support@britsafequal.com or +44 7346 006171.